FAQ's
How do I get my New Employee Starter form?
You can download and fill in the following form for HMRC from this Link
How do I get acccess to the Payroll platform?
Once your form is submitted and you are signed up you will be sent an email with a link and access to the Payroll platform
How do my carer's/employees get access to the Swag app?
Your carers/employees can download the Swag app from the Apple App store if they are on IPhone or through the Google Play store for Android devices.
You must provide Barrpay with the employees email addresses to enable us to set the app up for the employees.
Here are the links you can share with them to download:
Apple App Store Link
Android Google Play Store Link
How do I switch to Barrypay?
You can begin by dropping us a message through this form.
We can then set up a meeting to discuss your needs and what are the next steps.
When must my Payroll hours be submitted?
We require all payrolls to be in a minimum of 3 days before Payment date.
How do I pay HMRC and what are their bank details?
To pay your PAYE & NIC to HMRC, we will first advise you of the amount owed.
To then make the payment, please send the money to the HMRC:
- Sort Code - 08 32 10
- Account Number - 12001039
- Account Name - HMRC Cumbernauld
Please always remember to use your Accounts Office Reference Number, as the Payment Reference Number.
Do I need to pay Tax and NIC separately?
We will advise you of the total amount of tax and NIC as one figure, it must be paid to HMRC as one amount.
Do you have any extra fee’s?
No, we don't charge you for working out your budget, or to set your payroll up with us.
How do I submit my hours to you?
Currently we have 3 ways,
1)Your employee’s can clock in and out via the Swag app or submit a timesheet via the app, Swag also allows employees to request leave, view leave balances and update their own details.
2)Your Employer Portal in which you can enter your hours.
3)Our online timesheets. (Coming Soon)
How do I pay you?
After you first month in which we will invoice you, we then require you to complete the Direct Debit mandate, which we will send to you.
How do I pay my employee?
Once we have completed your payroll, we will advise you of the net amount which should be transferred to the employee, via bank transfer from the Direct Payment account.
Can my employee claim expenses?
Yes, at times, your employees may need to purchase PPE or use their car for business purposes.
How much is the current mileage expense an employee can claim?
This has been set currently by HMRC at 45p per mile for the first 10,000 miles.
My employee has several jobs, how does this effect them?
Depending on their income from each employment, they can split their tax allowance between jobs, provided they do not reach the current threshold of £12570.
Should an employee have another job that exceeds the tax threshold, then the BR tax code is applied, currently the rate is 20%.
To split the tax allowance, the employee must call HMRC and give them their best estimate of earnings from each employment.